SWOT and PESTLE

Both SWOT and PESTLE are strategic analysis tools that affect the success of any strategy for bringing or managing change in an organisation. SWOT- stands for Strengths, Weaknesses, Opportunities, and Threats that helps in analysing both internal and external factors that affect the organisation. PESTLE stands for Political, Economic, Social, Technological, Legal and Environment, which are external factors and the organisation has no control over it but they can be anticipated to some extent.

Having their understanding facilitates in the conduct of an organizational analysis that recognizes the existing condition, problems, and the forces that are probable reasons for such problems.

The selection of a change strategy based on these analyses aid in specifying the pace of change, the amount of planning, the level of participation of people, etc. that is consistent with organisational objectives.

Name and briefly describe the five steps of a change management plan.

1. Acknowledge the need for change

It involves using the time to understand the situation and the change; composing solution that deals with the intricacy of the problem. Various factors that affect the organisation, as well as tools, are needed to be considered for facilitating analysis and understanding the change.

2. Communication to people and their participation-

It helps in understanding about what is crucial to stakeholders, what motivates them and how the change will affect them.

3. Develop change plans

It involves specifying organisation goal, the differences, objectives to be achieved, performance standards, scheduling activities, etc.

4. Implementation of change
plansAt this stage, everyone identifies the change and their role in it.

5. Evaluation of progress

The standards and actual work is compared for the deviation to be corrected.

Name and briefly describe the ten components of a project plan report.

         

1. Outline of business and stakeholders needs-

Alignment of project with company priorities, expectations of stakeholders and the needs that project meets, are few points considered in this component.

2. List of project requirements and objectives-

The needs of stakeholders are analysed and set of requirements are determined for achieving it.

3. Project scope statement-

All the project details are finalized and recorded, and communicated to the people to reduce the cost of miscommunicatio

 4. List of deliverables and  estimated due dates-

It involves determining what is to be produced and by when.

 5. Detailed project schedule-

Gantt chart may be used to map out work, set due dates and mark any dependencies.

6.Risk assessment and management plan-

The level of risk tolerance, potential hazards and opportunities are identified, and action plan is created.

7.Defined role and responsibilities-

The responsibilities of each person on project team and stakeholders are defined and clarified.

8.Resource allocation-

It includes team’s time, budget, materials, etc.

9.Quality assurance(QA) plan-

The processes that is to be used to ensure that the project requirements meet quality expectations.

10.Communication plan-

Outlining of communication requirements with stakeholders or project owners, updates expected by them, delegation of decisions, independent decisions, decisions that need to be approved, etc. are involved here.